Serve as the primary day-to-day manager of Cities United's grant portfolio, maintaining tracking systems, calendars, and compliance workflows
Draft grant proposals and reports under the strategic direction of the Director of Advancement, ensuring alignment with organizational priorities and funder requirements
Coordinate information gathering across departments to support timely, high-quality submissions
Conduct prospect research to identify potential grant and philanthropic opportunities
Maintain organized grant files and documentation
Lead the day-to-day management and administration of all advancement systems, including donor/grant databases, tracking tools, and filing systems
Maintain data accuracy and conduct regular system audits to identify and resolve gaps
Document and update standard operating procedures (SOPs) for grant management, reporting, and stewardship
Serve as the primary point of contact for advancement system access, troubleshooting, and cross-departmental data needs
Ensure advancement systems integrate effectively with other organizational platforms
Collaborate across departments to collect stories, data, and impact information that inform proposals, reports, and donor engagement materials
Support the development of case statements, fact sheets, and other fundraising collateral
Lead execution of philanthropic prospect scans for partner jurisdictions (approximately 1-2 per quarter), identifying local and national funding opportunities and presenting findings to CBOs and jurisdiction partners
Support the Director of Advancement in developing and rolling out Fundraising 101 workshops and capacity-building programming for CBOs and ecosystem partners, including curriculum design support, materials creation, logistical coordination, and progressive ownership of workshop delivery
Support funder engagement sessions during jurisdiction visits, progressively taking on co-leadership and independent facilitation as skills and confidence develop

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