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Full-time, Exempt
$65,000 - $80,000
Executive Assistant to the Executive Director
The Executive Assistant to the Executive Director plays a vital, mission-aligned role at Cities United. Reporting directly to the Chief of Staff, this position provides high-level administrative support that enhances organizational impact. The ideal candidate is proactive and resourceful, able to anticipate needs, offer thoughtful solutions, and manage multiple priorities while working under the clear direction and guidance of the Chief of Staff. This role requires strong organizational and communication skills, sound judgment, professionalism, and the ability to work under pressure to handle a wide variety of activities and confi dential matters with discretion. Responsibilities include coordinating scheduling, supporting day-to-day offi ce operations, and ensuring the effectiveness of Cities United.
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Knowledge & Skills
- Well-versed in the non-profit sector
- Ability to manage multiple projects and tasks
- Strong interpersonal skills with the ability to take initiative, be a team player, be flexible, adapt to shifting priorities, and prioritize work
- Excellent communication skills, both verbal and written
- Exceptional organizational skills, attention to detail, and ability to manage multiple tasks and priorities effectively
- Precise judgment and the ability to function independently
- Advanced working knowledge of all Microsoft Office applications, Google Suite, Monday.com, and social media web platforms Ability to handle sensitive and confidential situations with diplomacy
- Aptitude for resolving minor technical issues with computers, printers, and other office equipment.
- Proactive and creative approach to resolving issues and finding solutions
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Key Responsibilities
Essential Duties & Responsibilities
- Provide comprehensive support services to the Executive Director that ensure outstanding communication and responsiveness
- Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot confl icts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
- Support the Executive Director with internal and external communications
- Support and manage a high volume of requests and projects to meet the objectives of the Executive Director
- Support scheduling and travel logistics for the Executive Director
- Prepare and edit correspondence, presentations, reports, and memos
- Complete expense reports and manage correspondence with vendors and partners
- Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
- Organize meetings on behalf of the executive director
- Provide support to the Chief of Staff as liaison to the Board of Directors and other responsibilities as assigned
- Maintain quality fi ling and communications systems, including contact management, document management, and archiving
- Support the Executive Director with strategic partnerships, including local offi cials, national partners, and philanthropic relations
Benefits & Support
Cities United is a project of Tides Center and joining the Cities United team includes a competitive salary along with a generous benefit package including but not limited to:
Premium health care plan including vision, dental, and life insurance
Retirement plan with employer match
12 Vacation days per year
Sign-On Bonus & Work-From-Home stipend
12 Wellness days per year
Free Employee Assistance Plan
Qualifications
Required
- 5+ years of software engineering experience
- Strong proficiency in Python, Java, or Go
- Experience with distributed systems and microservices
- Solid understanding of database design and optimization
- Experience with cloud platforms (AWS, GCP, or Azure)
Preferred
- Experience with Kubernetes and containerization
- Background in machine learning or data engineering
- Open source contributions
- Experience leading technical projects
What We Offer
Competitive Compensation
Base salary + equity + bonuses
Remote-First Culture
Work from anywhere
Health & Wellness
Full medical, dental, vision coverage
Learning & Development
$2,000 annual learning budget
Flexible PTO
Unlimited vacation policy
Equipment Setup
BaLatest MacBook + $1,000 setup budget
Life at
Cities United
Our team is passionate about reducing gun violence in our communities. We believe in fostering a collaborative environment where everyone can do their best work and grow their careers.
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Equal Opportunity
Statement
We are an equal opportunity employer committed to building a diverse and inclusive team.We welcome applications from candidates of all backgrounds, experiences, and perspectives.
more Opportunities
Executive Assistant to the Executive Director
Office of the Executive Director
Louisville, KY
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Join the Movement
Cities United relies on a network of advocates, community leaders, and young voices. Be a part of the change.
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